We are committed to protecting your privacy.
Our contact details
Full name: Euclid Limited
Address: Euclid House, Parklands Business Park, Forest Road, Denmead, Hants PO7 6XP
Any questions or issues you may have regarding your data privacy, or any wish you have to exercise any of your rights (which are explained below), should be raised via your Local Authority.
Personal Information collected by us and what we do with it
Information required may include your name, address, date of birth, national insurance number, email address/other contact details, identification photo, details of disability if applicable, and copies of supporting documentation.
Personal information is only passed to third parties in the following situations:
- where your application is for a Replacement pass (required because your existing pass is lost or damaged), as these applications do incur a charge for which you will be asked to pay by online card transaction. This will require us to securely send your name and address details to SagePay who need the information to verify and authorise your payment card. Your payment card details are entered on a secured page under SagePay control. Your payment card details are never entered, stored, processed or transmitted within our website directly.
- To the Local Authority as requested and by secure means.
- To Royal Mail, by secure means, for address check if this service is requested by the Local Authority.
- To the National Fraud Initiative team, on behalf of the Local Authority and by secure means, for the biennial national data matching fraud prevention and detection activity under the management of the Cabinet Office.
Personal Data Collection
All the personal data, photo and supporting documentation that we require to check, approve, print, encode and deliver your ENCTS bus pass to you can be supplied through this website. In exceptional circumstances some additional data may be collected from you by post, phone or email.
For existing pass holders, applying through this website for a renewal or replacement pass, the data collected about you will either add to or override data collected previously by post, phone, email or otherwise.
Keeping personal information secure
We have appropriate security measures in place to prevent personal information from being accidentally lost, used or accessed in an unauthorised way. We limit access to your personal information to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
We have procedures in place to deal with any suspected data security breach.
What gives us the right to process this personal data?
We process this information to comply with the Local Authority’s contractual obligations to you. We may also process the data if we have a legal or regulatory obligation to do so (for example if we are required to pass on your personal data to the police authorities) or we have a legitimate obligation to process your personal data and your interests and fundamental rights do not override those interests.
How long will we retain your data?
We will retain personal data for as long as required by the Local Authority. In certain instances we may be required to keep personal data for a longer period for combatting fraud, where it relates to a legal case or claim, or we are under instruction from police authorities or there is some legal or contractual obligation so to do.
Your legal rights
Under GDPR you have rights which you can exercise, generally free of charge, which allow you to:
- know what we are doing with your information and why we are doing it
- ask to see what information we hold about you (subject access request)
- ask us to correct any mistakes in the information we hold about you
- object to direct marketing
- make a complaint to the Information Commissioner’s Office
- withdraw consent at any time (if applicable)
Depending on our reason for using your information you may also be entitled to:
- ask us to delete information we hold about you
- have your information transferred electronically to yourself or to another organisation
- object to decisions being made that significantly affect you
- object to how we are using your information
- stop us using your information in certain ways
We will always seek to comply with your request however we may be required to hold or use your information to comply with legal duties. Please note, your request may delay or prevent us delivering a service to you. For example, it would not be possible to delete your data without you first surrendering your entitlement to the ENCTS concession.
How to complain
You can complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: 0303 123 1113